Special Events

Special events are a great way to build community unity, create a unique atmosphere, and provide activities for all ages.

Special Event means any fair, parade, march, procession, festival, street dance, circus, carnival, concert, performance, rodeo, race, Christmas tree sales lot or another temporary activity using outdoor spaces and inviting public participation and patronage (with or without charge) whether held on public or private property. There are two types of Special Events: Civic Events and Commercial Activities.

Civic Event is any Special Event using or occupying public sidewalks, streets, rights of way, or other publicly owned property.

Commercial Activity is any special event using only private property.

Special events do not include events sponsored or managed by the City of Eloy, neighborhood block parties, church activities on church property, chamber mixers, regularly held meetings of civic organizations, elementary and high school-sponsored events held on school property, sidewalk sales conducted adjacent to business establishments, charity golf tournaments, or private events to which the public is not invited or allowed to participate.

Parade means any parade, march, motorcade, organized bicycle or foot race ceremony, show, exhibition, pageant, or procession of any kind or similar display which does not intend/desire to comply with normal and usual traffic regulations and control.

Please remember that the application form shall be filed with the special events coordinator, not less than thirty (30) days prior to a special event commercial activity; not less than forty-five (45) days prior to a civic event.

  • Special Event Application
    *Special events held at city property (facilities, parks) will require liability coverage. We now offer coverage through Gather Guard, please view the brochure here. Click here to apply for GatherGuard Event Insurance. 
  • You can also check with your current insurance agency on how you can add the City as an additional insured. The City requires certain coverage for your event, when using City property, please click on the following link to make sure you are following the requirements Certificate of Insurance Requirements.
  • If you wish to have the streets closed, you will need to inform the City via the Special Event Application. If a Traffic Control plan is required, you will need to email it to Ralph Moran, Streets Supervisor at Public Works for approval prior to your event.
  • The Community Services Department no longer rents vendor spaces/booths for special events.
  • Special Events Ordinance
    See Chapter 13A Article III

*Special events held at city property (facilities, parks) will require liability coverage. We now offer coverage through Gather Guard, please view the brochure here. Click here to apply for GatherGuard Event Insurance.  


This does not apply to reservations of city facilities for private parties. To reserve a venue, please contact Community Services directly at 520-466-7351.

Gather Guard Information

Venue NameVenue CodeVenue Address
City Hall Community Room 0501-250595 N. C Street
Eloy City Hall0501-251595 N. C Street
Eloy Memorial Park (Cemetery)0501-2525839 E. Milligan Road
Troy Thomas Community Center0501-253501 W. 3rd Place
Toltec Community & Senior Center0501-2543650 W. Shedd Road
Central (Main Street) Park0501-255601 N. Main Street
Jones (Little League) Park0501-256421 E. 1st Street
Trekell Park0501-257501 W. 3rd Place
Shumway (North) Park0501-258600 W. 14th Street
Eloy Veteran Heritage Park0501-259316 N. Main Street
North Toltec Park0501-2603065 W. Santan Vista Drive
Eloy Police Facility0501-261630 N. Main Street
Fire Station Park0501-2623645 Shedd Road
Eloy Public Library0501-2631000 N. Main Street




Special Event Application

Steps

  1. 1. Step One
  2. 2. Step Two
  3. 3. Step Three
  4. 4. Step Four
  5. 5. Step Five
  6. 6. Step Six
  7. 7. Step Seven
  8. 8. Step Eight

  • Step One

    2. City of Eloy
    4. 595 N. C Street, Suite 104 Eloy, Arizona 85131
    5. P: 520-466-9201 / F: 520-466-3161
    7. Special Event Application
    9. REQUIREMENTS PRIOR TO SUBMITTAL:

      The application form shall be filed with the special events coordinator, not less than thirty (30) days prior to a special event commercial activity; not less than forty-five (45) days prior to a civic event.

    11. Fees

      Application Fee: $10.00 Permit Fee: $20.00 Non-Profit: $0.00 *A deposit is not required unless the applicant does not clean-up after their event and/or damages City property.

    12. Disclosure:

      This is not an all-inclusive application.  Food/merchandise vendors, licensing and rentals need to be taken care of by the appropriate departments and applicants must contact the department individually, information is below in the application. 

      Issuance of the special event permit is contingent upon meeting all the requirements. 


    14. Please Note:

      THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. APPROVAL OF THE APPLICATION SHALL BE WITHIN THE DISCRETION OF THE CITY OF ELOY, BASED UPON SUCH CONSIDERATIONS DEEMED APPROPRIATE, INCLUDING BUT NOT LIMITED TO HEALTH AND SAFETY CONSIDERATIONS OF THE ATTENDEES, THE SURROUNDING COMMUNITY, AND ZONING.


      COMPLETION OF THIS APPLICATION DOES NOT AUTOMATICALLY APPROVE YOUR EVENT.

    36. (Attach written permission of the property owner if the location includes any private property. Include phone number, address and any other contact information.
    38. IF YOU ARE PLANNING TO REQUEST THE USE OF A CITY FACILITY (PARKS, POOL, RECREATION FACILITIES) AND USE OF ELECTRICITY, OR RENTAL OF CITY EQUIPMENT FOR THIS EVENT, PLEASE FILL OUT THE CITY FACILITY USE SECTION OF THIS APPLICATION.

    Contact Us

    1. City Manager

      Physical Address
      595 N. C Street, Suite 104
      Eloy, AZ 85131


      Directions

      Phone: 520-466-9201
      Fax: 520-466-3161

    2. Lorena LaSalde-Rios

      Administrative Assistant
      Email Lorena
      Phone: 520-466-9201